The Change Your Mindset Podcast

Welcome to the Change Your Mindset podcast, hosted by Peter Margaritis, CPA, AKA The Accidental Accountant. Peter is a speaker, expert in applied improvisation and author of the book 'Improv Is No Joke, Using Improvization to Create Positive Results in Leadership and Life'. Peter's new book, Taking the Numb Our of Numbers: Explaining & Presenting Financial Information with Confidence and Clarity will be published in June 2018.

S5E7: The Benefits to Flat Organizational Structure with Rod Collins

“If you are leveraging collective intelligence, respecting diversity, and inviting dissenting ideas, you are going to uncover the unknown unknowns more quickly and likely come up with better results.” Rod Collins

My guest today is Rod Collins. Rod is a leading expert on digital transformation and the future of business. He’s the host of the Thinking Differently podcast on the C suite Radio Network, where he explores how technological innovations continue to transform the rules of how successful businesses work. In addition, Rod is a regular blog contributor on Substack and the author of Wiki Management, a revolutionary new model for a rapidly changing and collaborative world, highlighting the innovative tools and practices used by a new breed of business leaders to sustain extraordinary performance in a world reshaped by digital disruption.

Rod is a former Chief Operating Executive of the Blue Cross Blue Shield federal employee program, one of the nation’s largest and most successful business alliances. Under his leadership, the business experienced the most significant five-year growth period in a 60-year history.

Today, our conversation centers around the concept of self-managed distributed network corporate structures versus the traditional hierarchy of power and control corporate structure.

There are two fundamental ways that organizations can be set up. For the last 150 years, most organizations have followed one model: the centralized, top-down Command and Control hierarchy. The self-managed distributed network is the second model practiced by a smaller number of companies that are more adaptive to change.

The form of power that works in the hierarchy is coercive power. In networks, their design principle is nobody smarter than everybody, and so they leverage collective intelligence, and the way things get done is through collective power.

One difference between a self-managed network and a top-down hierarchy is that the individual unit of work is the particular person in order. In contrast, in networks, the unit of work is the team. 

The networks are more likely to grow in rapidly changing times because networks can adapt better. In hierarchies, the basis for strategy is central planning, and once those plans are formulated, they tend to be fixed and compliance enforced. They approach the process through iterative discovery in the network, which is essential in rapidly changing times.

Regarding leadership, the prototype for the leader in the hierarchy is the individual hero who will come in and save the company. However, in networks, leadership is a team function. The team can maximize its strengths by pulling in the appropriate optimal talent to take the effort forward, which means everyone gets to experience being a leader.

As with all C-Suite leaders, the CEO does not direct the company’s activity, but the role of the CEO is to play facilitative training and maintain the unique culture to make sure that this team-based self-management approach is preserved.

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S5E6: Things You Probably Didn’t Know About Flat Organizations

“Everyone should be involved in developing solutions to customer problems.” Peter Margaritis

The traditional hierarchy organizational structure has been around since the 1950s, and so have many of the strategies developed to make it work well. As time goes on though, some of these strategies are becoming less effective, while others are simply out of date.

 A flat organization is a company that does not operate on strict hierarchies like most traditional businesses. In these companies, decisions are made at the operational level rather than from senior executives who have little contact with employees at work sites.

One thing about flat organizations is that not all companies can be flat because not every business model is suited to a flat structure. However, if your company isn’t in a tightly structured industry, using a flatter organization can help you become more agile and responsive to reducing hierarchy-related costs.

Most companies have tried experimenting with flat organizational structures, but few have mastered it. Yet some organizations are very successful in doing so. They have implemented policies and protocols that allow them to maintain a happy employee base while producing outstanding results

The last few years have seen an increase in companies pushing towards flatter organizational structures. The 10 elements of a flat organization include

1.      There are no strict hierarchy layers.

2.      Everyone is responsible for what everyone does.

3.      Each employee’s opinion matters, regardless of rank or seniority.

4.      Decisions are made as close to customers as possible.

5.      One size fits all. (Is it a good approach?)

6.      Teams across geographies come together regularly if not daily.

7.       Employees can take their leave whenever they want and are encouraged to do so.

8.      Employees are encouraged to use their initiative and not to feel micromanaged.

9.      Employees wear many hats.

10.  Collaboration and teamwork are emphasized within functional areas

Ego and office politics kill successful collaboration but in a flat organization, these hierarchy collaboration killers rarely exist, and if they do, they’re immediately addressed. Collaboration is one of the underlying principles in improv leadership.

To achieve a successful partnership, there must be a foundation of respect for the other party. Each party should be trustworthy and supportive of the team. If any of these three foundations are missing, collaboration ceases to exist.

Flat organizational structures are not for every organization, however, your organization can adopt a flattish approach and become nimbler by distributing the power and authority to others to make decisions without your approval. 

S5E5: Nostradamus of the Accounting Profession w/ Jody Grunden

“The type of person that we had to look for to be a virtual CFO is completely different than the type of person that we looked for to be an accountant.” Jody Grunden

My guest today is Jody Grunden. Jody is the CEO and co-founder of Summit CPA Group, a fully distributed virtual CFO firm. He has authored two books, Digital Dollars, Cents, and Building the Virtual CFO Firm in the Cloud. He won multiple awards, including recognition of Tony’s Top Innovative Practitioner by cpa.com. 

In today’s episode, Jody will discuss what he’s done to position his organization in a way to compete in the accounting profession uniquely.

Our accounting company was set up to do things differently from other accounting firms. We did the flat fee, which allowed us to get rid of the hourly billing entirely and significantly cut administrative costs. We created a subscription-based billing where our clients got a bill and got the money zapped out of their account every week. We started working remotely in 2013, and the business has evolved with the idea of taking risks and doing things that no other firm has ever done.

The type of person we had to look for to be a virtual CFO is entirely different from what we looked for to be an accountant. Accountants think and act entirely differently where they are risk-averse and very to the books. The personalities for virtual CFOs include risk-taking, the ability to communicate well with people, high EQ, and helping people solve their problems. We developed a program internally to help that client or CFO and educate them on how to communicate their messages.

It took eight years to figure out how to price my products and know that people would pay for them. The key is pricing it right to pay your employees well, have happy employees, and ensure that the customers are satisfied. To have a solid base to give your customers, it takes a lot of trial and error and listening to feedback from clients.

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S5E4: What Does Your Body Language Say to Others

Leaders need to remember that all eyes are on them at all times. They are being watched for how they manage pressure and conflict. Leadership in action is setting the fear, panic, negative and reactive emotions aside at the moment and responding with calm and confidence.

When an organization hires you, you become part of that brand. In and out of the office, your actions, words, behavior, and attitude are seen, experienced, and judged by those who follow you. Also, note that your followers can make or break you.

At any gathering, it is an opportunity to network, meet people and create new opportunities and possibilities with other people. But, unfortunately, when we forget this, we send out negative emotions and attitudes, seen from our body language. Body language is a powerful thing both negatively and positively, and it speaks loudly to everyone in the room.

As leaders, it is part of our responsibility to recognize negative attitudes and behaviors and coach the person to do better. Our job is to address these issues and provide suggestions and feedback for improvement.

According to a report by personal power information, the silent signals you portray may be harming your business without even knowing it. Poor body language can damage your business relationships by sending signals that you’re not as trustworthy as you claim to be.

Before walking into a meeting in a client’s office or the cafeteria at work, thinking about your body language and how you can emote a positive vibe versus igniter one is up to you and the impact you want to make. 

S5E3: Tom Wadelton: The Virtual CFO

“Your clients will like you better if you just show that you know them, and you’re listening to them more than telling them how much you are an expert.” Tom Wadelton

My guest today is Tom Wadelton. He earned his bachelor’s degree in computer technology from Purdue University and an MBA was a finance minor from Indiana University. He’s a CPA who’s licensed in the state of Indiana. Tom is a member of the association of international certified professional accountants AICPA as well as the Indiana CPA society. He was the chair of the Indiana CPA society in 2019 and began to turn on the AICPA Board of Governors in 2021.

Tom held accounting roles in a Fortune 500 company prior to coming to summit CPA group as a virtual CFO. At summit CPA group, Tom has been advising clients using the concepts developed by the firm and ton of the virtual CFO playbook course. Tom and his wife Cindy live in Indianapolis, Indiana, they have three grown children and two grandchildren.

The biggest continual challenge working as a virtual CFO with clients is not being with the client day-to-day, and therefore it is hard to know some of the backstories of what things are going on in their businesses. The other challenge has to do with managing time and how to get everything done for the clients.

We have a playbook for other CPA firms that would like to offer virtual CFO services. We have a 15-module course that people can go through where we tell every single thing that we do. The aim is to help all the people who want to continue client-advisor service as well as expand. We also have a one-hour meeting once a week with other CPA firms that can come in and ask questions about how we do things. Many firms want to step into being that advisor role but making that step to do it can be challenging, and so we’re trying to help them on how they would get to do that.

The biggest challenges for CPA firms on taking this new revenue model include staffing and lack of technology pieces that aid a consistent process. A lot of it has to do with the fear of action to move since CPAs are usually careful and want to be perfect. However, often we say just do one, and you’ll learn so much by just sitting down with a prospective client.

One of the skills missing currently that people could really build is the ability to do forecasting. Clients don’t really want to come having you explain the history, rather they want someone to help them go where they want to go. If someone is really good at forecasting, that’s where clients find the most value for a service.

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